As an employee of a company, you may be entitled to special discounts on hotel stays. However, figuring out how to actually get that discount can be confusing and time-consuming.

If you’re short on time, here’s a quick answer to your question: To get your employee discount on a hotel, you will need to follow a few simple steps, which we’ll outline in this article.

In this comprehensive guide, we’ll explain exactly how to access your employee discount on a hotel, including the necessary documentation and booking procedures. By the end of this article, you’ll be fully equipped to take advantage of your special employee perk.

Understand Your Company’s Policy

If you’re an employee of a company that offers hotel discounts, it’s important to first understand your company’s policy regarding these discounts. This will help you determine what steps you need to take to access the discounts and make the most of them.

Read Your Employee Handbook

One of the best places to start is by reading your employee handbook. This should outline the details of any hotel discount program that your company offers, including how to access the discounts, any restrictions or limitations, and which hotels participate in the program.

If you can’t find the information you need in your employee handbook, try reaching out to your HR representative for more information.

Talk to Your Supervisor or HR Representative

Your supervisor or HR representative can also be a valuable resource when it comes to accessing your employee hotel discounts. They can help answer any questions you have about the program and provide additional information about how to take advantage of the discounts.

Be sure to ask about any restrictions or limitations on the discounts, such as blackout dates or specific hotels that are excluded from the program.

Find Out Which Hotels Participate in the Program

Once you understand your company’s policy regarding hotel discounts, you can start looking for hotels that participate in the program. Many hotel chains offer discounts to employees of specific companies, but you’ll need to know which hotels participate in order to take advantage of the discounts.

  • Check your employee handbook or HR representative for a list of participating hotels.
  • Search online for hotels in the area you’ll be visiting and look for employee discount programs.

By taking the time to understand your company’s policy regarding hotel discounts and finding out which hotels participate in the program, you can save money on your next business trip or vacation. Don’t be afraid to ask questions and take advantage of the resources available to you!

Gather the Necessary Documentation

If you are an employee of a company that has a partnership with a hotel chain, you may be eligible for an employee discount on your hotel stay. However, before you can take advantage of this benefit, you will need to gather the necessary documentation to prove your employment and eligibility.

Employee ID or Badge

The first piece of documentation you will need is your employee ID or badge. This will serve as proof that you are an active employee of the company and entitled to any employee benefits, including hotel discounts. Make sure to bring your ID or badge with you when you check into the hotel.

Proof of Employment

In addition to your ID or badge, you may also be required to provide proof of employment. This could be a recent pay stub or a letter from your employer confirming your employment status. Check with the hotel in advance to see what documentation they require and make sure to bring it with you when you check in.

Corporate Discount Code

Finally, you will need to obtain the corporate discount code from your employer. This code will allow you to access the discounted rates when booking your hotel stay. Check with your HR department or supervisor to get the code and make sure to enter it when making your reservation.

By gathering these necessary documents, you can enjoy the benefits of your employee discount on your hotel stay. Not only will you save money, but you will also have the peace of mind knowing that you have followed the proper protocols and procedures to ensure your eligibility for the discount.

Book Your Hotel Stay

Booking a hotel stay using your employee discount can be a great way to save money on your next vacation or business trip. Follow these easy steps to take advantage of your corporate discount:

Choose a Participating Hotel

First, make sure the hotel you are interested in staying at participates in your company’s employee discount program. Check with your human resources department or your company’s intranet to find a list of participating hotels. You may also be able to find this information on the hotel’s website.

Some popular hotel chains that offer employee discounts include Hilton, Marriott, and IHG.

Enter Your Corporate Discount Code

Once you have identified a participating hotel, navigate to their website or call their reservation line to make a booking. During the booking process, you should be prompted to enter a discount code. This code will typically be provided to you by your employer or HR department.

If you are unsure of your company’s discount code, reach out to your HR representative for assistance.

Provide Your Employee ID and Proof of Employment

After entering your discount code, you may be asked to provide additional information to confirm your eligibility for the discount. This may include your employee ID number and proof of employment, such as a recent pay stub or work email.

Be sure to have these documents readily available when booking your hotel stay to ensure a smooth and hassle-free process.

Double-Check Your Reservation

Once you’ve made a reservation at a hotel with your employee discount, it’s important to double-check your booking to ensure you receive the discounted rate. Here are some steps to follow:

Confirm Your Discounted Rate

The first thing to check is that the rate you’ve been given is the discounted rate you’re entitled to as an employee of the company. This information should be included in the confirmation email or on the booking website. If you’re unsure, contact the hotel directly to confirm the rate.

Verify Your Employee Information

Make sure that your employee information is correct and up-to-date. This includes your employee ID number, your job title, and the name of your employer. Inaccurate information can lead to your discount being rejected, so it’s important to verify that everything is correct.

Make Any Necessary Changes

If you notice any errors or discrepancies in your reservation, contact the hotel as soon as possible to make any necessary changes. This could include updating your employee information or adjusting your reservation dates. It’s always better to catch these issues early and resolve them quickly.

By double-checking your reservation and verifying your employee information, you can ensure that you receive the discounted rate you’re entitled to. This can save you money and make your stay more affordable.

Enjoy Your Discounted Stay

If you’re an employee of a hotel chain, you’re likely eligible for an employee discount on hotel stays. Here’s a step-by-step guide on how to take advantage of this perk:

Take Advantage of Any Additional Amenities

When you stay at a hotel, make sure to take advantage of any additional amenities that come with your employee discount. For example, if you work for a hotel chain that offers free breakfast to employees, don’t miss out on this perk during your stay. Additionally, if your employee discount includes access to the hotel’s gym or pool, take advantage of these facilities to make the most of your stay.

Leave a Positive Review of Your Experience

After your stay, consider leaving a positive review of your experience on the hotel’s website or on a travel review site like TripAdvisor. Not only will this help the hotel attract more customers, but it may also make you eligible for additional perks or discounts in the future.

Consider Sharing Your Discount with Friends and Family

If you’re not planning on using your employee discount for a hotel stay, consider sharing it with friends and family. This can be a great way to help them save money on their next vacation or business trip. Just make sure to check with your employer first to make sure this is allowed.

Remember, your employee discount is a valuable perk that can help you save money on your travels. By taking advantage of any additional amenities, leaving a positive review of your experience, and sharing your discount with friends and family, you can make the most of this benefit and enjoy a discounted stay at a hotel.


Getting your employee discount on a hotel stay may require a bit of effort, but the savings can be well worth it. By following the steps outlined in this guide, you’ll be able to easily access your special discount and enjoy a comfortable and affordable stay.

Remember to always double-check your reservation details and reach out to your supervisor or HR representative if you have any questions or concerns about your company’s policy. With a little bit of planning, you’ll be able to take full advantage of this amazing employee perk.

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