Are you planning to invest in a hotel business or are you currently managing one?

If you’re wondering about the cost of running a hotel per day, you’ve come to the right place.

In this comprehensive guide, we’ll break down the different expenses that come with running a hotel, so you can have a better understanding of the overall costs involved.

Whether you’re a seasoned hotelier or just starting out, this guide will provide you with valuable insights on how to budget and manage your hotel expenses effectively.

Fixed Costs

Running a hotel is a complex task that requires a significant amount of investment and operational costs. One of the most important aspects of running a hotel is understanding the cost of operation. In this comprehensive guide, we will discuss the cost of running a hotel per day, including fixed and variable costs.

Fixed costs are expenses that do not change with the level of occupancy or business volume. These costs are incurred regardless of the number of guests staying at the hotel. Here are some of the most common fixed costs associated with running a hotel:

  • Property Costs: This includes the cost of purchasing or leasing the hotel property, as well as any renovations or repairs that need to be made. It is worth mentioning that property costs can vary greatly depending on the location and size of the hotel. According to Hotel Management, the cost of building a hotel can range from $75,000 to $1,000,000 per room.
  • Utilities: This includes the cost of electricity, gas, water, and any other utilities necessary to operate the hotel. Keep in mind that utility costs can vary based on the season and occupancy rate of the hotel.
  • Insurance: This includes property insurance, liability insurance, and workers’ compensation insurance. The cost of insurance can vary depending on the size and location of the hotel, as well as the hotel’s safety record.
  • Taxes: This includes property taxes, sales taxes, and occupancy taxes. Unfortunately, taxes can be a significant expense for hotel owners and can vary depending on the location and size of the hotel.

In addition to these fixed costs, there may be other expenses that are unique to your hotel. It is important to keep track of all expenses to accurately calculate the cost of running your hotel per day.

Variable Costs

Running a hotel is a complex business that requires a lot of investment and management. In order to succeed in this industry, it is important to understand the costs associated with running a hotel. There are two types of costs: fixed costs and variable costs. Variable costs are those that fluctuate depending on the level of occupancy and other factors. Let’s take a closer look at some of the most important variable costs.

Labor Costs: One of the biggest variable costs for hotels is labor. Hotel employees, such as front desk staff, housekeepers, and restaurant servers, all require a salary, benefits, and other expenses. Labor costs can vary depending on the level of occupancy and the season. During peak season, hotels may require more employees to handle the increased workload. Unfortunately, labor costs can be difficult to predict and manage, making them a significant challenge for hotel owners and operators.

Food and Beverage: Another significant variable cost for hotels is food and beverage. This includes the cost of purchasing food and drinks for guests, as well as the cost of preparing and serving meals. Hotels may also incur additional costs for things like catering and special events. Keep in mind that food and beverage costs can vary significantly depending on the hotel’s location, menu, and level of service.

Marketing and Advertising: In order to attract guests, hotels must invest in marketing and advertising. This can include things like online ads, print ads, television commercials, and social media campaigns. Unfortunately, marketing and advertising costs can be difficult to predict and manage, especially if the hotel is in a competitive market. It is worth mentioning that some hotel chains have an advantage in this area, as they have established brand recognition and can leverage their marketing efforts across multiple properties.

Maintenance and Repairs: Finally, hotels must invest in maintenance and repairs to keep their property in good condition. This can include things like fixing broken appliances, replacing furniture, and repairing damage from guests. Maintenance and repair costs can vary depending on the age and condition of the property, as well as the level of use and abuse from guests. Remember that investing in regular maintenance and repairs can actually save money in the long run by preventing larger, more expensive problems.

Cost-cutting Strategies

Running a hotel can be a costly business, but there are several strategies that can be implemented to reduce expenses and increase profitability. Here are some cost-cutting strategies that hotels can consider:

  • Energy-efficient Practices: Keep in mind that energy consumption is one of the biggest expenses for hotels. Implementing energy-efficient practices can significantly reduce costs in the long run. This includes using LED lighting, installing low-flow showerheads and toilets, and investing in energy-saving appliances. According to ENERGY STAR, hotels can save an average of 30% on energy bills by implementing energy-efficient measures.
  • Outsourcing Services: Outsourcing certain services such as laundry, cleaning, and maintenance can help hotels save money on labor costs. By outsourcing these services, hotels can avoid the expenses associated with hiring and training employees, purchasing equipment, and providing benefits. Additionally, outsourcing can provide access to specialized expertise and technology, which can improve the quality of service and reduce the risk of equipment breakdowns.
  • Revenue Management: Effective revenue management is crucial for maximizing profits. By monitoring occupancy rates and adjusting pricing accordingly, hotels can optimize revenue and minimize losses. This includes implementing dynamic pricing strategies, offering discounts during low occupancy periods, and leveraging technology to automate revenue management processes. According to a report by Hospitality Net, hotels that implement effective revenue management strategies can increase revenue by 3-5%.
  • Effective Budgeting: Effective budgeting is essential for managing costs and increasing profitability. Hotels should develop a comprehensive budget that includes all expenses and revenue sources. By tracking expenses and revenue on a regular basis, hotels can identify areas where they can cut costs and optimize revenue. Additionally, hotels should prioritize expenses based on their impact on guest satisfaction and profitability.

By implementing these cost-cutting strategies, hotels can significantly reduce expenses and increase profitability. However, it is important to note that cutting costs should not come at the expense of guest satisfaction and service quality. Hotels should strive to maintain high standards of service while also managing costs effectively.

Benchmarking and Performance Metrics

When it comes to analyzing the cost of running a hotel, benchmarking and performance metrics are essential. These metrics help hotel owners and operators to evaluate their hotel’s financial performance and compare it to industry standards. Some key performance metrics include:

  • RevPAR (Revenue Per Available Room): This metric is calculated by dividing a hotel’s total room revenue by the total number of available rooms. RevPAR provides an accurate measure of a hotel’s ability to fill its available rooms at an average rate. According to HospitalityNet, the global average RevPAR for hotels in 2019 was $92.51.
  • Occupancy Rates: This metric measures the percentage of available rooms that are occupied by guests. A higher occupancy rate indicates that a hotel is doing well in attracting guests. According to STR, the average occupancy rate for hotels in Europe in 2019 was 72.4%.
  • Average Daily Rate (ADR): This metric measures the average rate that a hotel charges per room per day. A higher ADR indicates that a hotel is charging more for its rooms. According to Statista, the average ADR for hotels in Europe in 2019 was €115.53.
  • Gross Operating Profit (GOP): This metric is calculated by subtracting a hotel’s operating expenses from its total revenue. GOP provides an accurate measure of a hotel’s profitability. According to HVS, the average GOP margin for hotels in the UK in 2019 was 36.1%.

It is worth mentioning that these metrics should not be viewed in isolation. For example, a hotel with a high ADR may have a low occupancy rate, which could indicate that its room rates are too high. Keep in mind that these metrics should be analyzed together to provide a comprehensive view of a hotel’s financial performance.


Running a hotel can be a profitable business, but it requires careful planning and management of your expenses.

By understanding the different costs involved and implementing cost-cutting strategies, you can optimize your hotel’s profitability and success.

Use the benchmarks and performance metrics we’ve outlined in this guide to measure your hotel’s success and identify areas for improvement.

We hope this guide has been helpful in providing you with a better understanding of the cost of running a hotel per day. If you have any questions or feedback, feel free to reach out to us.

Similar Posts